Spyware allows unauthorized people outside of the company potential access to company passwords and other confidential information. Adapt it to suit the needs of your culture and the environment you want to provide employees at work. You may use personal electronic devices that are not connected to the company network to access any appropriate internet site during breaks and lunch. Consider using this sample internet and email policy to provide clear guidance to your employees about what constitutes appropriate internet and email use at work. Internet use on company time or using company-owned devices that are connected to the company network is authorized to conduct company business only. Also, mention that the revised policy will help in the growth of the company or the organization.Use our free Letter to Notify Employees of Change in Policy to help you get started.We wish to inform you of some changes that have been made in the functioning of our group, effective immediately. Guide. The company’s policies account for all the information on subjects like taking paid leave, learning and training, worker evaluation, drug testing, and social media usage. The purpose of this policy is not to restrict employee access to products that will make you more productive. Many employees even have social media responsibilities in their job descriptions, including social media marketers, tech support, and recruiters. She has covered HR for The Balance Careers since 2000.Here Is a Sample Company Blogging and Social Media PolicyThe Pros and Cons of a Bring Your Own Device (BYOD) to Work PolicyBe Careful What You Say Online — It Can Come Back to Bite You LaterWant to Know What Goes Into an Employee Handbook Table of Contents?Use These Sample HR Policies and Procedures for Employee ManagementWhat Employers Are Doing About Employees Surfing the Web at WorkEmployers and Employees Rights for Posting on FacebookCan You Use of Social Media for Recruiting and Background Checks?A Policy for Dealing With Cell Phones and Smartphones in the OfficeDiscrimination Is Illegal During Any Stages of Candidacy or Employment Sending or forwarding discriminatory emails will result in disciplinary action that may lead to employment termination. ]We hope all the employees will adhere to these changes as they have adhered to the previously functioning policy. By using The Balance Careers, you accept our Confidential company information must not be shared outside of the company, without authorization, at any time. Be concise and detailed. Anybody who doesn’t receive such a letter may be indifferent to the changes and may, therefore, make a mistake that could have been avoided.

The changes are those as listed below:[Mention all the changes made in the existing policy. This limits the possibility of breaches of the security of confidential company information.

Internet use also creates the possibility of contamination to our system via viruses or spyware. Employees are requested to be on time; the buses will not wait for anyone.Employees are also requested to take the buses only if they are getting dropped at the office; there will be no drop in between the routes. Some policies are modified and some new policies are introduced in order to make sure that everything functions with discipline and smoothness.

Your employer also understands that the relationship of our employees to an online world that you spend time in 24/7 can lead to the blurring of work time and off-work time. Viewing pornography, or sending pornographic jokes or stories via email, is considered Also, the cabs will pick up from home to office and office to home.Cabs will not be provided for any personal drops. Sample Internet and Email Policy for Employees. It is our company policy to also include sexual preference, gender identity, and weight under discrimination protection. Try to keep the email precise and to the point. At the end of the email, encourage the employees to ask any question if they have in their mind. With nearly 80% of the people in the U.S. accessing social media, guidance about what employees can say and share has become more important. Employees who are logging in at 6.30 am to 7.30 am and log out after 8.30 pm will be provided with cabs for home pickup and drop.The employees of remaining shifts will have to take a bus from there pick up points. Sample Email Outlining New Policy. Dear WidgetCo Staff, In an attempt to make our office a more enjoyable place for everyone to be, we are implementing a few new policies to try to improve workplace morale: An effective internet and email policy that helps employees understand However, if it needs a long description to describe something, you can write a long email. When reviewing this policy with a new employee or introducing an email policy for the first time, you can include a signature line to state the employee has received and read the email policy. Please keep this in mind, also, as you consider forwarding nonbusiness emails to associates, family, or friends. If there is a new policy being introduced in your company then you must write a formal announcement letter in order to inform the employees about it.

Please note the preferences of fellow employees—for example, get permission from those who are parents before you use the name of their children online. Additionally, under no circumstances may company-owned computers or other electronic equipment, including devices owned by the employee, be used on company time at work to obtain, view, or reach any pornographic, or otherwise immoral, unethical, or nonbusiness-related internet sites. SAMPLE TEXT. For this reason, and to assure the appropriate use of work time, we ask staff members to limit internet use. Susan Heathfield is an HR and management consultant with an MS degree. If you need access to software or websites not currently on the company network, talk with your manager and consult with the IT department to explain what returns you expect to receive from the product. Any device or computer including, but not limited to, desk phones, smartphones, tablets, laptops, desktop computers, and iPads that the company provides for your use, should be used only for company business. Keep in mind that the company owns the devices and the information on these devices.

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